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RULES AND GUIDELINES FOR ENTERING CAMBRIDGE ART ASSOCIATION SHOWS
(Revised December 2016)

1.    All work entered in or exhibited in a CAA show must be original, produced within the last five years, and be for sale.

2.    The same piece of artwork may not appear more than once in a Cambridge Art Association exhibition.* If you enter a piece into a show and it is not accepted, you can enter the work into as many shows as you like, until it is accepted. *If work is accepted and exhibited, the piece cannot be presented into another CAA exhibition for two years.

3.    There is one exception to rule number two. Work exhibited in a Cambridge Art Association juried show can be featured again in a Small Group Show (or vice versa).

4.    Members cannot organize or be involved in more than one small group show in a two-year period.

PREPARATION AND PRESENTATION

5.    Work must be presented in a professional manner with a viable means of installation. CAA will not accept work with clip or sandwich frames, broken frames, or dirty mats.

6.    Work should be prepared with secure hooks, wires, etc. NO SAW TOOTH HANGERS OR CLIP FRAMES – Specific to University Place Gallery – All artwork must be WIRED, with picture framing wire, or of similar quality. If submitting 3D work, artists must be responsible for bringing pedestal over to University Place Gallery for the duration of the exhibition. 2D work cannot weigh more than 10lbs.

7.    Giclee reproductions of original work will not be accepted. This does not apply to inkjet-printed printed photographs.

8.    Canvases need not have frames, but should have clean or finished edges and be wired for hanging.

9.    All sculpture should be accompanied by a clean pedestal. CAA maintains a limited number of display pedestals, and you must contact the office in advance of drop-off to secure a pedestal. CAA cannot guarantee the availability of pedestals. Artists in Small Group Shows must supply their own pedestals.

10. Prices/values submitted with artwork cannot change upon acceptance. All artwork must be available for full length of the exhibition (No picking up early).

DROPPING OFF EARLY, PICKING UP LATE, SALES

11.    CAA is always flexible (with our members) about drop-off and pick up days, as long as the office is notified at least one week in advance* (by either calling 617 876 0246 or emailing cshea@cambridgeart.org). We want to see your work!

* If you cannot drop-off on the scheduled day and would like to drop off work early, please contact the office at least one week in advance. We will be as flexible as possible.

** If you cannot pick up on the scheduled day, please also give one week advance notice TO THE OFFICE (Cory or Erin). The volunteers on drop-off day may not remember to tell the staff!

12.    If you do not pick up work from a show on the scheduled date, and have not provided advance notice, you will be charged a $15 per week storage fee. Work unclaimed after 90 days becomes property of the Association.

13.    CAA takes 40% of the total retail price for Artist Members50% of the total retail price for Associate & Student | 50% of  the total retail price for Non Members (Open Juried Exhibitors), before the 6.25% MA tax of any piece sold through the exhibit (as the seller, CAA is responsible for the 6.25% sales tax) at the time of the showing, and up to three months after the show has been taken down – if the piece was seen at UP or KS. All artists that sell artwork will be issued a W9 – payment will not be given until form is received by CAA Office.

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LIABILITY

  • Artists participating in Cambridge Art Association exhibitions assume all responsibility for their artwork, in the event of any damage or loss, resulting from any cause. CAA is not responsible for work that is damaged in any way or for the loss of work by fire, theft or any other means. University Place and the Kathryn Schultz Gallery are secure environments, but all responsibility rests with the exhibitor.
  • All work valued at $7500 and above must be accompanied by proof of insurance or notarized release of liability.

PUBLICITY

  • CAA mails postcards, uses social media platforms/email blasts through Constant Contact and printed ads in Art New England. We encourage all artists to reach out to their personal mailing lists to promote exhibition featuring their artwork.
  • The Association reserves the right to photograph accepted works for publicity purposes.
  • Suggested show listing as following: “Cambridge Art Association Presents (Title of show) at the Kathryn Schultz Gallery or University Place Gallery (whichever gallery work is presented in). And CV listing “Show title, presented by the Cambridge Art Association: Kathryn Schultz Gallery/ or University Place Gallery